What personal data does our walking club
data we routinely collect
consists of members’ name, address, email address,
telephone numbers. We
collect this data directly from each member when they
join the club.
What is this personal data used for? We
use members’ data for the
administration of your membership; the communication of
information; and the
organisation of walks and social events.
Who is your data shared with? Your
personal data is not passed on
by us to any other organisations.
Where does this data come from? Data
for our members comes from them
when they join the Cumbernauld Walking Club or when they
information by contacting either the Club Secretary or
Secretary. Details of any accidents are stored in a
the member who records such incidents.
How is your data stored?
This information is mainly stored in digital form on
computers. No data is
stored outwith these computers, i.e in a cloud. Paper
copies of application
forms are also held by the membership secretary, and an
accident record is
maintained in a notebook. The Treasurer has a record of
the payment of
membership fees. We do not store members' financial
Who is responsible for ensuring compliance with
the relevant laws and
the GDPR we do not have a
statutory requirement to have a Data Protection Officer.
Who has access to your data? Members
of the committee of Cumbernauld
Walking Club have access to members’ data in order for
them to carry out their
legitimate tasks for the club. In the event of there
being an insurance claim,
and only then, the details of the accident would be
shared with our insurance
What is the legal basis for collecting this
Cumbernauld Walking Club collects
the personal data that is necessary for the purposes of
carrying out its
legitimate interests as a membership organisation and
participant in the
activity of walking and in the promotion of this
How you can check what data we have about you? If
you want to see the data we hold about you, you
should contact the Club Membership Secretary or Club
required to provide this to you within
one month. We will not usually levy a fee for
this, though we can charge a reasonable fee based on the
administrative cost of
providing the information if a request is manifestly
unfounded or excessive, or
for requests for further copies of the same information.
How can you ask for
data to be removed, limited or corrected? There
are various ways in which you
can limit or specify how your data is used.
You could maintain your club
membership with your correct name but with limited
contact details. However, we
do need to have at least one method of contacting you.
You could for example
simply maintain an up-to-date email address, but of
course this would limit
what we are able to provide you with in the way of
written information, so you
would not be able to get any benefits that require a
You do not need to provide us with
your date of birth.
You may choose not to receive
information emails from our club. Note, however, that
all walk programmes are
issued by emails to members. If you opt out from
receiving these emails then
you must either access them online on the club website
or opt for them to be
posted to you. Changes to any programmed walk or walks
would have to be
communicated to you by a telephone call or text.
of these options can be implemented for your club
membership by contacting the
membership secretary or
How long do we keep your data for, and why?
We normally keep members’ data after
resignation, or lapsed membership, in
case they later wish to re-join. However, we will delete
entirely upon request.
What happens if a member dies? We
will normally delete deceased members’
personal data at the end of the club year (i.e. end May)
in which such a death
occurs. If requested appropriately to delete it earlier
we will do so.